Office of Registrar & Attendance

Registrar & Attendance Staff

Belva Bush Belton, Attendance Specialist, Registrar & Homeless Liaison
 (803)635-7147  Fax (803)712-1108

NEW STUDENT ENROLLMENT PROCEDURES
 
The following process is required when registering a student who is new to Fairfield County Schools:
 
Registration Location:  Fairfield County Schools' District Office ia located at 1226 US Hwy 321 Bypass South in Winnsboro. (Office of Attendance)
 
Items to Bring: 
  • Student's Birth Certificate
  • Student's Immunization Record
  • Proof of Residency/2 items required (such as lease agreement, purchase contract, utility bill, voter registration card, home property tax statement)
  • Withdrawal Form from Previous School (when applicable)
  • Latest Report Card and/or Unofficial Transcript (when applicable)
  • Special Services Documents (IEP if applicable)
  • Court Documents (if applicable)
For your convenience, you may download enrollment packets and complete them before coming into the office to register your child/children.  The K-12 Packets are for all students enrolling in grades kindergarten thru 12th grade.  The student must be 5 years old on or before September 1, 2018 to be eligible to enroll in kindergarten.  The CD4 Packets are for preschool children who have attained the age of 4 on or before September 1, 2018.  The CD3 Packets are for preschool children who have attained the age of 3 on or before September 1, 2018.  Information for download is listed below:


If all items are not provided at the time of registration, the student's enrollment approval could possibly be delayed.  Please contact Belva Bush Belton in the District Attendance Office at (803) 635-4607 ext. 10308 with any additional questions or concerns.

2018-2019 Enrollment Packets

Chronic Absenteeism Explained

FAIRFIELD COUNTY SCHOOL DISTRICT

Information on ‘NEW’ Attendance Procedures
 

Beginning the 2017-2018 school year, a new definition of “absent” will be used to identify students who are chronically absent. As part of the implementation of the Every Student Succeeds Act, districts and schools are required to report to the South Carolina Department of Education the number of students who are chronically absent each year.  According to the United States Department of Education’s Office of Civil Rights (OCR), an absent student is one who misses 50 percent of the instructional day for any reason and regardless of whether the absence is excused or unexcused. In other words, students must attend class for at least half of the instructional day to be considered present for that day.

Using this new definition, the OCR requires states to report the number of students in each district and school who are absent at least 10% of the time during which they are enrolled in a particular school or district. More specifically, students who are enrolled in the same school for an entire academic year and miss 18 or more days (10 percent) will be considered chronically absent. The total number of chronically absent students will be included on district and school report cards and reported to the OCR.

Chronic absenteeism is not the same as truancy.

Chronic Absenteeism

(Records the amount of instructional time lost during the day)

Truancy
(Records the amount of unlawful absences during the school year)

Seat Time

(For applicable middle school classes and high school only)

Chronically absent: Any student in grade K-12 who misses 50 percent or more of the instructional day for any reason for 10 percent (or more) of the enrollment period.

 

All types of absences contribute to  chronic absenteeism:

      Excused Absences

      Unexcused Absences

      Suspensions

 

 A student is absent if he or she is not physically on school grounds and is not participating in instruction or instruction-related activities at an approved off-grounds location for the school day.

Truant: A student between the ages
 6– 17  who has accumulated unexcused absences on three consecutive days or has accumulated a total of five or more unexcused absences during the academic year.

 

- Only full-day unexcused absences contribute to truancy.
 

- Excused absences and suspensions do not affect truancy

 

 

Seat Time:  120 hours (year long) and 60 hours (semester) of seat time that a student must obtain in order to receive credit.

 

Semester (60 hours): 5 days
 

Year long courses (120 hours):
10 days

 

Medical excuses during the first 5 (semester) or 10 (year long) absences do not require seat time to be recaptured. 

 

*Additional medical excuses will be documented as an excused absence for truancy purposes BUT may also require seat time to be recaptured, as determined by the principal or designee.

*Because chronic absenteeism is associated with poor academic performance, increased dropout rates and decreased graduation rates, districts and schools are encouraged to make sure that parents are aware of this change.

 

IF YOUR QUESTION IS NOT ANSWERED BELOW,

 PLEASE CONTACT BELVA BELTON AT (803) 635-7147

 

  1. When must my child begin school in Fairfield County?  In South Carolina, children aged 5 thru 17 must go to school.  This may be a public school, private school, or home school. Parents may choose to keep their 5 year old out of kindergarten; if you decide to do so, you must sign a form stating that you are waiving the right for your child to attend kindergarten.  Fairfield County offers a full day child development program for ages three and four.  Open enrollment for Child Development is usually held during the month of February at your area's elementary school.  If students are not enrolled during this time frame, you must enroll at the District Office.
  2. Where do I go to enroll my child in school? All new student enrollments are processed and approved at the District Office.
  3. What do I need to take with me to enroll my child?  Parents will need to provide a birth certificate, immunization record, and two items of proof of residency (showing the physical address of your home).
  4. Can I be punished if I do not enroll my child in school? Yes. The law says that parents or legal guardians must send their children to school. If the school district does not have records to show  that your child is enrolled in school or regularly attending school, you will be ordered to appear in Family Court, where you may be made to pay a fine or even sent to jail for up to 30 days.
  5. My child has been sick and needs to miss school. What should I do? Always let the school know  what is going on when your child misses school. The law  states that a student may miss up to ten days a year for certain lawful reasons. These include serious illness, illness or death in the immediate family, a religious holiday, or other reason that have been pre-approved by the administration.  Always send written excuses to the school.  High school students who miss excessive days may lose credit for their courses.
  6. My child has been suspended from school. What does that mean? Suspension is a short time away from class or school. It lasts no longer than 10 days for one offense and no more that 30 days for the entire year.  By law, the school must give you notice of what offense your child has committed within 3 days. If the school decides to suspend your child, you can appeal the decision to the superintendent and Board of Trustees.
  7. What is expulsion? Expulsion is when your child is sent home for the rest of the school year and cannot return.  This punishment is given only after a hearing by the school district's Hearing Officer. Your child will be allowed to return to school in the fall of the next school year unless he or she is expelled for bringing a gun to school.  Then, he or she can be expelled for a full calendar year. You must apply for readmission for the following school year.
  8. My child receives free lunch. Am I required to pay school fees? The law states that if your child receives free lunch, you may request that school fees be waived.  If he receives reduced lunch, he is eligible for reduced fees. This does not apply to lost or damaged books or other school district property.

 


EDUCATION OF HOMELESS 
CHILDREN & YOUTH
 Belva Bush Belton, Homeless Liaison
  
The federal McKinney-Vento Act protects the rights of children and youths in homeless situations to attend and succeed in school, including preschool. The McKinney-Vento Act applies to all children and youths who do not have a fixed, regular, and adequate residence, including those who are staying with friends or relatives because they have lost their housing; or are living in emergency or transitional shelters, motels, domestic violence shelters, campgrounds, inadequate trailer parks, cars, public spaces, abandoned buildings, or bus and train stations.
 
The Rights of Homeless Parents and Their Children
  • Your child has the right to go to school, no matter where you live or how long you have lived there.
  • Your child has the right to stay in the school that he or she was attending before becoming homeless, if it is feasible.
  • Your child has the right to be enrolled in school immediately, even if you do not have all of the paperwork. The Liaison will assist you with getting the needed documents.
  • Your child has the right to be provided with transportation to and from school. 
If you are currently experiencing homelessness, please call my office for more information. (803) 635-4607 Ext 10308

The Office of Homeless Assistance operates a Clothing Closet that provides school uniforms, clothing and shoes, hygiene items, coats and other items for families in need. Please contact Belva Belton at (803)635-7147 if you are in need of assistance.