District Library Media Advisory Committee

District Library Media Advisory Committee

Fairfield County School District

District Library Media Advisory Committee Meeting

Terms of Membership

District library advisory committee membership should be a two-year term.  Members should be divided into two groups, with 50 percent of the membership rotating off each year.  Membership rotation provides continuity and facilitates the work of the committee.

Officers’ Responsibilities

The district library advisory committee should elect a chairman, vice-chairman, and recording secretary at the first meeting of each school year.  

The chairman’s responsibilities include, but are not limited to the following:

Working with the district library media services supervisor to set the agenda for each meeting;

  • Presiding at each meeting;

  • Assigning each member to work on various subcommittees created to accomplish the work of the district library advisory committee;

  • Serving as chair of the strategic planning subcommittee; and

  • Assisting members of the district library advisory committee as necessary to ensure that the work of the committee is accomplished.

The vice-chairman’s responsibilities include, but are not limited to the following:

Presiding at any meeting where the chairman is absent;

  • Assisting the district library media services supervisor in preparing library statistical reports; and

  • Serving as chair of the short-range planning committee for collection development.

The secretary’s responsibilities include, but are not limited to the following:

  • Recording and disseminating minutes from each of the meetings;

  • Tracking attendance; and

  • Handling any and all correspondence from the district library advisory committee such as writing and distributing minutes of the meetings, submitting news articles related to school libraries, and sending meeting reminders.


Responsibilities of the District Library Advisory Committee

As advisors to the district library media services supervisor and as advocates for the district’s library programs, members of the district library advisory committee make a commitment.  Each district library advisory committee member pledges to support the district’s library staff members and programs and to work collegially to enhance and improve all library programs, resources, and services for the benefit of students and teachers.

The district library advisory committee works with the district library media services supervisor with the following:

  • Collect data from each school’s LMC needs assessments to determine what additional resources in all formats are needed;

  • Collect data from each school’s LMC student and faculty surveys to gauge customer satisfaction with the LMC programs;

  • Develop a five-year strategic plan for the library based on the results from the student and faculty surveys and the needs assessment;

  • Collect relevant data and use that data to prepare and submit regular reports to the district administration showing the direct positive impact of the LMC programs on student achievement;

  • Prepared a proposed budget to meet the needs identified in the needs assessment and submit it to the superintendent;

  • Develop short-range plans for collection development based on the district’s implemented curriculum, LMC collection maps, and input from teachers and students;

  • Work with district and building level administration, LMC professional staff, district curriculum coordinators, and classroom teachers to implement identified collaborative instructional strategies that will facilitate collaboration between teachers and the library media specialist and will therefore ensure the integration of the LMC resources and services into each school’s instruction program;

  • Assist LMC professional staff in collecting relevant data for the SDE LMS Annual Survey; and

  • Advocate for the district’s school library media programs.


Source:  Achieving Exemplary Libraries Program Standards for South Carolina’s School Libraries, 2012, pp. 27-29.